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Volunteer Driver Policy

Girl Scouts of Western Ohio Driver Policy

Girl Scouts of Western Ohio is committed to providing a safe and quality program for girls in the community at all times. While Girl Scouts of the USA provides the principles and standards for health and safety, Girl Scouts of Western Ohio is responsible for developing local guidelines and procedures. In addition to Safety Activity Checkpoints, the following policies have been established to encourage the safe operation of vehicles and to address insurance issues when personal and/or leased vehicles are used for Girl Scout activities:

 

  • All drivers must have a valid state driver’s license and be covered by auto insurance, in compliance with state law.
  • Troop/Group leaders should, at a minimum, verify annually that all drivers have a valid driver’s license and a current auto insurance policy.  Troop/group leaders are not required to maintain a copy of these documents.  Troop/Group leaders should ask drivers to verify that their driving record complies with the guidelines below or to simply decline to be a driver.
  • Girl Scouts of Western Ohio’s insurance carrier has provided the following chart to determine whether an individual is eligible to serve as a troop driver.  Should a driver’s record fall outside of the acceptable number of accidents or violations, according to the chart below, that individual is required to personally and privately decline any requests to drive for a Girl Scout activity.
  • All drivers must be registered Girl Scout member as an 01, 02, 03 and complete an application and criminal background check.
  • Drivers on trips over 200 miles will be informed that they must submit a copy of their drivers’ license for a driver record check, with the Troop/Group Activity/Trip Notification Form that is submitted to your regional Girl Scout Center.
 
What this means for troops
While you are getting girls registered this fall, it is a great opportunity to get adults to register that want to drive as well.  That way, you will be ready and compliant with the policy when your trips come around!
 
Troops/Groups should plan early to make sure they have enough time for adult drivers to become registered members and complete the volunteer application process.
If a driver’s record contains one of the following violations within the past three (3) years, he/she is ineligible to serve as a troop driver:
  • Driving under the influence of alcohol/drugs
  • Failure to stop/report an accident
  • Reckless driving/speeding contest
  • Driving while impaired
  • Making a false accident report
  • Homicide, manslaughter, or assault arising out of the use of a vehicle
  • Driving while license is suspended/revoked
  • Careless driving
  • Attempting to elude a police officer
 
Girl Scouts of Western Ohio’s insurance carrier has provided the following chart to determine whether an individual is eligible to serve as a troop driver. Should a driver’s record fall outside of the acceptable number of accidents or violations, according to the chart below, that individual is required to personally and privately decline any requests to drive for a Girl Scout activity.
# of violations within
past 3 years
​​# of at-fault accidents within past 3 years ​ ​ ​
​0 ​1 ​2 ​3
​0 ​yes ​yes ​no ​no
​1 ​yes ​yes ​no ​no
​2 ​yes ​no ​no ​no
​3 ​no ​no ​no ​no
​4 ​no ​no ​no ​no
 

 
Checklist for Drivers
When driving a car, RV, or camper, take the following precautions and ask any other drivers to do the same:
  • Ensure all drivers are adults—girls should not be transporting other girls.
  • Never transport girls in flatbed or panel trucks, in the bed of a pickup, or in a camper-trailer.
  • Keep directions and a road map in the car, along with a first-aid kit and a flashlight.
  • Check your lights, signals, tires, windshield wipers, horns, and fluid levels before each trip and check them periodically on long trips.
  • Keep all necessary papers up to date, such as your driver’s license, vehicle registration, any state or local inspections, insurance coverage, and the like.
  • Wear your seat belt at all times, and insist that all passengers do the same; keep girls under 12 in the back seats.
  • Follow all the established rules of the road in your state (following the speed limit, keeping a two-car-length between you and the car ahead of you, not talking or texting on a cell phone or other personal electronic device, not using earbuds or headphones, driving with your headlights on, and so on).
  • Avoid driving for extended periods at night, when tired, or taking medication that makes you drowsy.
  • Plan rest stops every few hours; if driving with others, prearrange stopping places along the way. When planning longer trips, arrange for relief drivers.
 
Parent Permission
Remember that every time a group meets at a time and location different from the regular group meeting, you must use a permission form—even if the girls are responsible for getting to that location on their own. Permission forms give parents the “who, what, when, where, and why,” so that they can decide whether their daughter can participate in an event or go on a trip. A signed permission form permits you to include the girl in the activity and also provides you with up-to-date emergency contact information.

If in an Accident:  
In the event of an accident, leaders:
  • Take necessary steps to protect the lives and health of everyone involved.
  • Report the accident to the authorities and to the Girl Scouts of Western Ohio.
  • Contact parents to inform them about the accident and their daughter’s status.
  • Comply with the instructions of the police and any other emergency personnel.
  • Do not assume or admit fault. Liability should only be determined after a thorough investigation.
  • The owner’s vehicle insurance is the primary applicable insurance payer.
  • The minimum state liability insurance coverage must be in effect and evidence of such provided and carried in the vehicle.  NOTE: Minimum requirements may not be adequate under all circumstances; each driver should consult his/her insurance company to be sure that the coverage is sufficient for Girl Scout activities.
  • Girl Scouts of Western Ohio is not responsible for the physical damage to a personal vehicle.
  • In case of injury or death, please refer to policy on Emergency, Serious Injury or Illness, or Death